VILLAGE OF TOWER LAKES
BOARD MEETING
Date: September 19, 2011
Time: 7:30 pm
Location: Village Hall
1) Roll Call, Pledge, and Sign-In: Meeting called to order at 7:30 pm. President Leitner, Trustees Baggett, Bolger, deVries, Parro, Rolfs and Schardt present.
Also attending: Treasurer Rolfs, Chief Sinacore, auditors Bill Konkol & Doug Traveirne, Cuba Township Road District Supervisor Tom Gooch, former Wauconda Village Administrator Dan Quick and resident Don Wilmers.
2) Public Comments: none
3) Finance: Executives from audit firm Dam, Snell & Traveirne presented an overview of their audit report for the past fiscal year and answered questions from Board members. Report is on file and was accepted. In general, Bill Konkol reported that the Village has good internal controls on spending for a Village of this size and procedures are working as intended.
4) Roads: (i) Tom Gooch gave a status summary on the West Lake Shore Dr resurfacing project. Cuba Township Road District is the lead agency in this multi-government project, which also involves Lake Barrington & North Barrington. Final paving course was completed Sept 16. Adjustments to curb work were made by the concrete subcontractor. The civil engineering firm monitoring the project on behalf of CTRD is ensuring that the installation conforms to their design. Next steps include landscape and shoulder restoration and construction of a new guardrail near the intersection with Summit. Prime contractor Arrow Road Construction Co. has entered the late penalty phase as of this week and are thus motivated to finish work quickly. Don Wilmers of 233 WLSD expressed concern that there may be a flat area where water could pool and ice could form. Supv. Gooch replied that Arrow’s bond will be retained through winter so that if such a problem is identified they can be directed to address it. (ii) Supv. Gooch noted that many resident questions and concerns were being directed to the engineering firm managing the project for him, or to Village officials. He suggested that for future similar projects a protocol be established directing questions first to CTRD as is done in the other consortium towns. We will work with the engineering firm to encourage this in future. (iii) Supv. Gooch also observed that in his opinion the subcontractor used by the water company manager was not using best practices or proper equipment in repairing 2 water main breaks on WLSD. He recommended providing them with some guidance for working on the new roads in order to preserve our investment. (iv) Pres Leitner reported receiving information from residents on Bridge, Summit and Oak regarding road damage from trucks involved with the WLSD project. (v) Silt bag on Wren will be in place through the fall to let the water seep out.
5) Approval of Minutes: A motion to approve the August 15, 2011 minutes, with no changes, was made by Tr. Schardt and seconded by Tr. Bolger followed by unanimous vote.
6) Stormwater Management: (i) Tr. Bolger reported that two large emergency projects were completed and two more are planned, involving re-ditching near 269 Pebble Creek Dr. and at Roslyn Rd. (ii) Project between Roslyn and East Lake Shore is still on hold pending easement signings. (iii) Culvert replacement at 25147 Edward Ln. also needs easement and will likely have to wait until next year. Tom Gooch estimated cost could exceed $50,000 to replace 48” line in kind and recommended an engineering study to see if a smaller size is warranted, which would significantly reduce cost. Tr. Bolger reported he expects to under-spend his budget this year but will have a much larger spend next year due to carryover of the large unfinished projects.
7) Health & Sanitation: Tr. Bolger reported the last mosquito spraying was completed before the event in Barsumian Park. No report on garbage.
8) Treasurer’s Report and Payment of Bills/ Budget: (i) A motion to pay the monthly bills as presented, including additions of $4180 (instead of $826) to Clarke and $2051.31 to Citgo out of the General Fund and $62.50 to McHenry Analytical plus an additional $4905 to Community Sewer & Septic from the Water Fund, was made by Tr. Bolger and seconded by Tr. Baggett, followed by unanimous roll call vote. (ii) Treas. Rolfs noted that actual expenses for water main emergency repairs are nearing full year budget less than halfway through the FY. (ii) Treas. Rolfs recommended a transfer of $8000 from the GF to the General Reserve mmkt Fund to maximize available interest rates. Board agreed with this move.
9) Police and Public Safety: (i) Chief Sinacore reported
404 activities in August. Police report is on file. (ii) A new officer, John
Kedzie, has been hired. He brings over 30 years experience. (iii) Quarterly
Dept. staff meeting will be held in October. (iv) No
official feedback yet from policing proposals requested by
10) Water System/Utilities: Tr. deVries reported several water main breaks including 2 major ones on WLSD which required system shutdowns. She noted that in general customer complaints are on the rise. The Police committee offered to put out a fresh round of publicity directed at new residents re the reverse 911 alert system, which helps inform all residents about water outages and flushing.
11) Urban Forestry: (i) Tr. deVries reported that Mark Shircel resigned as Tree Commission Chair. Looking for a replacement. (ii) The fall tree cost-sharing program is in progress. Trees will be delivered to the Village Hall Oct. 1. Home delivery will not be included this year, but Tr. Bolger volunteered to help with his tractor if buyers need assistance moving their trees.
12) Planning, Building and Zoning: (i) Tr. Rolfs reported that 4 permits were issued in August, inspections are ongoing and no violations reported. (ii) Pres. Leitner reported that she has named TL Plan Commission member Jacquie Skurla to replace Dan Spies as the Tower Lakes representative on the Donald Klein award committee. Dan had to resign due to work obligations. (iii) Pres Leitner has nominated the Tower Lakes Comprehensive Plan, passed October 2010, for the BACOG area-wide annual Don Klein award.
13) Grounds: (i) A free Fall brush and branch pick-up
will be conducted Village-wide in October following the fall TLIA Lake and
Grounds clean-up day. (ii) Gordon Iversen has been volunteering to maintain
entry lighting and will investigate and gather quotes to repair broken up light
fixtures on Essex and
14) Intergovernmental: None
15) Administrative: None
16) Old Business:
17) New Business: None
A motion to adjourn at 8:55 pm was made by Tr. Rolfs and seconded by Tr. Bolger and followed by unanimous vote.
Respectfully submitted,
David Parro, Trustee