VILLAGE OF TOWER LAKES

BOARD MEETING

Date: April 20, 2009

Time: 7:30 pm

Location: Village Hall

1) Roll Call, Pledge and Sign-In: Meeting called to order at 7:30 pm. President Leitner, Trustees Bolger, Rolfs, deVries, and Merkle. Absent Tr. Baggett and Parro.

Also attending: Treasurer Rolfs, Building Inspector Cantieri, Village Clerk Parro, Chief Sinacore, TLIA President Susan Dehnert and Bob Rucker from Wauconda Fire Dept.

2) Public Comments: None

3) Approval of Minutes: A motion to approve the March 2009 minutes with no changes was made by Tr. Bolger and seconded by Tr. Rolfs followed by unanimous vote.

4) Building and Zoning: (i) PC will hold a Public Hearing regarding text amendments replacing the term High Water Mark with Base Flood Elevation for every applicable spot in Section 10 of zoning code. (ii) Draft of the Impervious Surface Ordinance was reviewed by Tr. Rolfs who will submit to the Board next month. (iii) Building Inspector Cantieri’s report is on file. Six permits were issued and various inspections ongoing. No response from skate board violation. BI to follow up.

5) Treasurer’s Report and Payment of Bills: A motion to approve the payment of monthly bills was made by Tr. deVries and seconded by Tr. Bolger followed by unanimous vote.

A motion was made by Tr. Merkle and seconded by Tr. Bolger and followed by unanimous vote to transfer the following funds from the General Fund: $110,000 to Roads Acct, $10,000 to Police Accrual Acct. and a lump sum of $24,000 to the Carry Over Acct.

A motion to approve the May 2009 thru April 2010 Budget as submitted was made by Tr. Merkle and seconded by Tr. deVries followed by unanimous vote.

A motion to approve the May 2009 thru April 2010 Water Systems Budget as submitted was made by Tr. Merkle and seconded by Tr. Bolger followed by unanimous vote.

7) Police and Public Safety: (i) Police Dept. was under budget for 2008/2009. (ii) The Tower Lakes Police Dept. was under emergency storm call-out April 5th 2009. (iii) All officers are asked to sign a waiver of liability for securing their weapons at home. (iv) TL Police Dept. received training on responding to METRA  train emergencies. (v) Tornado siren was ordered and should be delivered in 8-10 weeks. (vi) 392 police activities this month. Police report is on file.

8) Utilities: (i) Water main flushing took place April 14-17. (ii) Com Ed to do extensive tree trimming this year. Reduction in length and number of power outages has been noted.

9) Roads: (i) Tree branches downed in late March snow storm were removed from over 50 sites. (ii) Village-wide spring brush pickup will be held May 11. (iii) Pot hole patching began April 17. Wherever applicable, we are using the new “greener” hotpatch methodology piloted last year, in which the spot is partially melted, the fill material is sprayed on, stone chips are added and lightly rolled in. The excess chips will wash away. The cost is half. The manhours are half. The amount of petroleum product and the amount of energy used is greatly reduced, and the hazardous waste generated is nearly eliminated by not removing most of the old broken asphalt. The life of these patches has proven to meet or exceed the old method. (iv) Patching of road cuts for recent and pending culvert replacements will be done after setting has taken place. (v) Initial Engineer’s estimate of max budget costs for major resurfacing projects came in at our target of $350,000, so we will proceed with bidding process for all of them with help of CTHD. The targeted repaving projects are South Hills Dr., Esther Dr, the last 2 blocks of WLSD, Raleigh Pl, and Tomahawk Ln. Actual paving will be approx. in August. Early spring asphalt quotes have reportedly been much lower than 2008, so we are hopeful the low bids will come in under target for this program. (vi) Cuba Township has succeeded in negotiating a better salt deal for next winter. They formed a consortium of several other townships in Lake, McHenry, and Boone counties to make a deal with an east coast supplier for $69/ton delivered. This is 50% more than in 2007 but almost half of what was paid last year through the State of IL central purchasing. (vii) No progress yet on new ordinance for putting overweight fees into building permit. At least 3 current home construction projects have caused significant pavement damage, which will be addressed before road bonds are refunded.

10) Grounds: (i) Mowing contract signed with SK, which is also TLIA’s provider, at no increase in rates from 2008. Have in hand a proposal by SK for hand weeding of flower beds. (ii) Tr. Merkle held two meetings this month on flower planting plans. A detailed plan has been agreed in cooperation with TLIA. The TLIA Beautification Committee has volunteered to lead the planting and watering of most of the public flower beds. Cost estimates have been agreed upon.

11) Stormwater Management: (i) Two culvert replacement projects on ELSD are completed. (ii) Oxford project near the tennis courts is under way. An aggressive flushing of the system north of the tennis courts did not sufficiently clear the system. A camera scope will take pictures of the blockages in April and once the cause, size and location of the blockages are determined a remedy and quotation will be submitted by Cuba Township. (iii) Cuba Township, Gewalt-Hamilton and Tower Lakes are meeting with the residents of 201 E Tower Dr this week to propose a final remedy to the drainage issue at that site.

12)Health and Sanitation: (i) Garbage: a draft of a referendum has been worked by VA Bateman. It will be discussed at the Health and Sanitation sub comm. meeting and brought to the VB at a later date. (ii) Mosquitoes: meeting to be held with Clarke in early May to discuss adult mosquito treatments and larvacide options for 2009.

13)Urban Forestry: Tree Comm. met to plan Arbor Day activity and work on recommendations for tree preservation ordinance. Arbor Day is April 24.

14) Administrative/Legal/Outside: President Leitner selected and met with a cross section of community residents to form the Tower Lakes Foundation Comm. their first meeting will take place May 7th 2009 were officials will be selected.

15)Old Business: None

16) New Business: None

A motion to adjourn was made at 9:09 pm by Tr. deVries and seconded by Tr. Bolger followed by unanimous vote.

Respectfully submitted,

 

Marilyn Parro, Village Clerk