VILLAGE OF
Date: December 18, 2006
Time: 7:35pm
Location: Village Hall
Attendance: Pres Gidley, Trustees Bolger, Parro, deVries, Fitzgibbons, Baggett, Building
Inspector Cantieri, Village Treasurer Rolfs, Village Clerk Leitner.
1) Roll Call, Pledge and Sign In:
2) Finance report —Management Report from Doug Taveirne, Dam
Snell and Taveirne, our auditor. Final has been prepared and submitted to the
state. He noted that there were not many accounting changes required this year,
since the GASB-34 changes were implemented last year. Also not much change in
village’s investment notes. Village
Records and the asset records are in good shape. He noted that the village uses
cash basis accounting. The analysis of assets is on an Individual Fund Basis,
and Schedules 1-4 were gone over in detail (on file at the Village Office). DST
points out that our internal controls are good, i.e. segregation of duties, we
have only one credit card available for office use, so that’s easily managed and
the checkbooks are also well managed. We do need to implement similar controls
at the water company, which does not operate in as organized a fashion.
3) Approval of Minutes: approval of minutes of the November, 2006
meeting: motion to approve the minutes as amended made by Tr deVries, seconded
by Tr Fitzgibbons and followed by a voice vote: ayes: Pres Gidley, Trs Bolger,
Parro, deVries, Fitzgibbons.
4) Plan Commission: No report.
5) ZBA: Zoning Board Of Appeals meeting
held December 7, 2006 to hear the variance petition of Greg Miller 314
East Lake Shore Drive, Tower Lakes IL 60010, who requested variations to construct an addition
to his existing home.
Zoning ordinance
variation requests are:
1.) Section 10-6-4(B)(2) relating
to side yard setback. Setback requirement is average 100
2.) Section 10-6-3 relating to maximum lot
coverage requirement. The addition on a footprint of 900 Sq. Ft. will
include a new 2-car garage, 1 BD/1BA and a new kitchen (the “North Addition”). For Zoning District A-2, maximum lot coverage is
12.5% or 1,271 Sq Ft. Existing
home already has a lot coverage ratio of
24.8%, or 2,520 Sq. Ft., which includes the 1900 sq ft house footprint plus the
615 sq ft porch. The north side addition will increase the lot coverage ratio to 36.0%, or a total of
3,420 Sq. Ft.
Miller advised that the screened porch is a pre-existing
issue dating back to when the home was constructed and the proposed enclosed
porch will encroach no further than present (the “South Addition”). The other proposed
addition (the “North Addition”) is within all zoning code requirements, save
the maximum lot ratio.
One ZBA member noted that the addition would not obstruct the view of the lake
from the neighbors, with the exception of one neighbor whose home was on
The ZBA recommended to the Village Board
that variances be approved regarding zoning ordinance Section 10-6-4(B)(2) to
allow for a side yard setback encroachment of 8.18 Ft. from the South property
line (the “South Addition”), and from Section 10-6-3 to allow for the addition
of 900 Sq. Ft. (the “North Addition”), increasing the lot coverage ratio to
36.0%.
The Village Board’s question is how does this decision fit
within what the Plan Commission is trying to do. Mr Miller spoke, stating that
he is attempting to fix the aesthetic challenges while keeping the visual
impact down.
Tr deVries asked whether she felt she needed to recuse
herself as the neighbor across the street.
Motion to accept the recommendation of the ZBA made by Tr
Parro, seconded by Tr Fitzgibbons followed by a roll call vote: AYES: Bolger,
Parro, deVries, Fitzgibbons, Baggett, Gidley.
Motion to pass the ordinance was deferred as the Village
Board felt the language of the ordinance did not clearly state the Village
Board’s decision. Mr. Miller stated that a delay of the Board’s vote by one month
will not negatively affect his project.
6) Old
Business: Leicht Property—The member villages of the Intergovernmental
Boundary Agreement, including Island Lake, North Barrington, Lake Barrington,
Wauconda, Port Barrington will vote to allow his property to be included in
Wauconda’s boundary. Once the property
is annexed he can begin his project and the
West Lake Shore Drive Easement—negotiations in progress.
DECO Grant Extension—refers to the $35,000.00 grant secured by former
Pres Kuskowski for improvement to the Village Hall. It is due to expire and cannot be
extended. The balance of unspent funds must
be returned.
7) Health and Sanitation: Tr Bolger has no report.
8) Stormwater Management: Tr Bolger checked with
9) Building and Zoning: 3 permits granted this month are on file
at the Village office.
Consideration of three zoning
ordinance text amendments—as presented by the Plan Commission, regarding: the
high water mark definition; the required thirty day wait after demolition; and
the definitions of side yard and front yard.
These have been sent to the Village Attorney for drafting ordinances. A
Public Hearing will be required for their passage.
10) Treasurer’s Report: Motion to pay Bills made by Tr Parro,
seconded by Tr Baggett and followed by a Roll Call vote: AYES: Trs Bolger,
Parro, deVries, Fitzgibbons, Baggett, Pres Gidley. Income/Expense and
Year-to-date reports reviewed. SSA
payment due by the end of the year. Water Company—12/31/06 is their year end,
but they’ve only billed the Village through August. Village needs to organize
the water company internal accounting. Also, Aqua claims to have paid the
Village an extra payment of $45,000.00 in 2003. Treas Rolfs has asked for
documentation of this, but Aqua has produced nothing.
**Village Board
approved stipend of $200 quarterly to Village President to be applied towards
cell phone and travel expenses.**
11) Police Report: On file at the village office.
The Connect CTY program (reverse 9-1-1) has been well received.
Tornado Siren Alarms—Allie Widmar is heading their acquisition.
12) Roads: Tr Parro
reported that Village entrance monument light fixtures vendor did not work out,
and Tr deVries has ordered new ones through a different vendor.
Snow removal through
13) Utilities: Water system alarms to be installed. Well No. 4
(Indian Trail) bidding is in process. Alzabar will perform the utility audit.
14) Urban Forestry: Tr deVries conducting a tree inventory. Lake
County will provide a 50/50 match for tree maintenance. Village Tree
Commissioner is an appointed position.
New Village Clerk still needed. This stipended position offers a great
opportunity to work with the Village Board, Plan Commission and the Zoning
Board of Appeals. Learn what makes the
Village tick! Opportunity to shape the job to your schedule. Will work with the Village Office Manager to
designate recently approved 500 hours of paid office time.
Three trustees and the President’s positions are up for reelection this
spring, including trustee positions held/most recently held by Parro, Baggett, Gidley
as well as the president’s post. Finance background useful; residents from Fenview
and Country Club Estates very welcome and encouraged to participate.
15) BACOG meeting –BACOG head Janet Agnoletti could not stay for
the Village meeting, but delivered handouts for the Board. She can return next month if requested.
Motion made to adjourn made, seconded and followed by a voice vote.
Respectfully submitted,
Kathleen Leitner
Village Clerk